Terms of Use and Privacy
Privacy Policy
We respect and value the privacy of our clients, prospective clients, job applicants and our current and former employees, event/training attendees, newsletter subscribers, and everyone who visits our website, www.pda-legal.co.uk (“Our Site”). We will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Information about us
PDA Projects Limited is the data controller (ICO registration number ZA486411a limited company registered in England under 6813329. Our registered address is Maple House, Manor Green Road, Epsom, Surrey KT19 8RN
To contact us with a data protection query regarding the processing of your personal data, please use the contact us or email
What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
Details of our processing
We believe that all these purposes are justified based on our legitimate interests in running and promoting the business, our contractual requirements to deliver the agreed products and services to you, and our legal obligations, the exception is for sending email marketing and collecting non-essential cookies which we rely on consent. If you would like to know more, please read below:
- Clients
- Prospective Clients
- Prospective Employee & Associates
- Event Attendees (Webinar/Best Practice Group)
- E-Newsletter / Blogs / social media
- E-Learning & Online Training Courses
- Website Visitors
Clients
As a client, we will hold the following information about you:
- Contact data: name, title, email address, telephone number(s)
- Organisation data: name, address, email address, telephone number, social media handles.
- Financial data: billing and payment information.
- Profile information: Documents relating to the product(s) and service(s) we are providing, including all communications with you.
We use your Personal Data to meet our contractual requirements to support us in providing our services, delivering our training, and providing you with access to the GDPR Toolbox. We also use your Personal Data as required by law, such as for tax purposes. We also use your information to invoice you, and to keep track of payments that you make.
Prospective Clients
As a prospective client, we will hold the following information about you:
- Your full name, email address and telephone number.
- Information about your business activities, including social media handles.
- Information and documents relating to the service we are providing, including communications with you.
If you make an enquiry to us via email, phone, Melu chat, or the contact us page on our website, or book a Toolbox demo, we will use this information (as a legitimate interest) to follow-up on this enquiry to see if we can help you.
Prospective Employees & Associates
As a prospective employee, associate, or subcontractor, we will hold the following information about you:
- Contact details including full name, email address, postal address, and telephone/mobile phone number(s).
- Financial Details, including Bank Account
- Work History & Education Information
- Identification
- Photo for social media and website
- Correspondence data between us.
All the information you provide during the recruitment process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us whether the information is in electronic.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for. Upon successful appointment you will receive an employee privacy notice that sets out, in more detail, our processing of your personal data.
Event Attendees (Webinars/Best Practice Group)
When you book onto a PDA Legal event in person, workshop or virtual webinar/event, we ask for you to provide us with your name, email address, contact telephone number and payment details (if applicable). We process your details purely for the purpose of administering the workshop/webinar. If you have attended a previous event/webinar we will invite you to similar events in the future (legitimate interests), and you will have the option to opt-out at any time.
How long will you keep my personal data?
We will not keep your personal data for any longer than is necessary considering the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods:
- Prospective clients: we will retain information about you for the duration of the enquiry, then one year.
- Clients: We will retain information about you for the duration of our relationship with you, then 2 years. We will retain financial records for 6 years, following the end of the current financial year. We need to keep details of financial transactions for 6 years, after the end of the current financial year for tax purposes.
- Prospective Employees/Associates: if you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment.
- Unsuccessful candidates: if you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.
The security of your personal data is essential to us, and to protect your data, we take several important measures, including the following:
- limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality.
- procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
Service providers who provide IT and/or administrative services such as Melu who provide assistance by way of a managed live chat service for enquiries on our website. A copy of Melu’s own privacy policy can be accessed here.
How do you use cookies?
We only use essential cookies and no tracking cookies will be deployed.
Your Rights
- As an individual whose personal data is processed by PDA Projects Limited you have these rights.
- The right to be informed, which is what this privacy policy is for.
- The right to access what data we hold about you.
- The right to object to direct marketing – either use the unsubscribe option or contact us directly.
- The right to object to processing carried out based on legitimate interests.
- The right to erasure (in some circumstances).
- The right to data portability.
- The right to have your data rectified if it is inaccurate.
- The right to have your data restricted or blocked from processing.
If, at any time, you want to verify, update, or amend your personal data please email
You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 07/09/2023.
General Terms of Use
These Terms of Use may be amended by PDA at any time. Such amended Terms of Use shall be effective upon posting on this Web Site. Please check the Terms of Use published on this Web Site regularly to ensure that you are aware of all terms governing your use of this Web Site. Also, specific terms and conditions may apply to specific content, products, materials, services or information contained on or available through this Web Site (the “Content”) or transactions concluded through this Web Site. Such specific terms may be in addition to these Terms of Use or, where and then only to the extent the content or intent of such specific terms is inconsistent with the terms contained in these Terms of Use, such specific Terms will supersede these Terms of Use.
PDA reserves the right to make changes or updates with respect to or in the Content of the Web Site or the format thereof at any time without notice. PDA reserves the right to terminate or restrict access to the Web Site for any reason whatsoever at its sole discretion.
Although care has been taken to ensure the accuracy of the information on this Web Site, PDA assumes no responsibility therefore, all content is provided “as is” and “as available”. PDA hereby expressly disclaims any representations or warranties of any kind, express or implied, including without limitation warranties of merchantability, fitness for any particular purpose, non-infringement, or as to the operation of this website or the content. PDA does not warrant or make any representations as to the security of this website. You acknowledge any information send may be intercepted. PDA does not warrant that the website or the servers which make this website available or electronic communications sent by PDA are free from viruses or any other harmful elements.
In no event shall PDA or any of its affiliates be liable for any direct, indirect, consequential, punitive, special or incidental damages (including without limitation, damages for loss of business, contract, revenue, data, information or business interruption) resulting from the, arising out of, or in connection with the use of, or inability to use this website or the content, even if PDA has been advised of the possibility of such damages. Any action brought against PDA pertaining to or in connection with this website must be commenced and notified to PDA in writing within 3 (three) months after the date the cause for action arose.
This Web Site may provide links to other web sites that are not under the control of PDA. PDA shall not be responsible in any way for the content of such other web sites. PDAs provides such links only as a convenience to the user of this Web Site, and the inclusion of any link to any such web sites does not imply endorsement by PDA of the content of such web sites.
Except as otherwise provided, the Content published on this Web Site may be reproduced or distributed in unmodified form for personal non-commercial use only. Any other use of the Content, including without limitation distribution, reproduction, modification, display or transmission without the prior written consent of PDA is strictly prohibited. All copyright and other proprietary notices shall be retained on all reproductions.
Any material or information sent through or in connection with this Web Site by you (“User Materials”) will be treated as non-confidential and non-proprietary, and immediately become the property of PDA, subject to any privacy policies posted on this Web Site. PDA may use such User Materials as it deems fit, anywhere in the world, without obligation for compensation, and free of any moral rights, intellectual property rights and/or other proprietary rights in or to such User Materials.
The Web Site may contain references to specific PDA products and services that may not be (readily) available in a particular country. Any such reference does not imply or warrant that any such products or services shall be available at any time in any particular country. Please contact your local PDA business contact for further information.
These Terms of Use shall be governed by and construed in accordance with the laws of England and Wales without regard to its principles of conflict of laws. You agree to the exclusive jurisdiction of the courts of the United Kingdom for any claim or cause of action arising out of, or relating to or in connection with these Terms of Use or this Web Site, provided that such exclusivity does apply to legal actions initiated or brought by PDA.
If you have a question or complaint, please contact us at:
